When you are made the team leader of any project in your company, no matter how small it is, it puts weight on your shoulders to do it right. You will have to ensure that all the goals are met, within a given budget and a deadline. So how to make sure the project goes smoothly? Take a look at the following tips to find out.
Define Your Goals
Your employer may or may not communicate the exact goals of the project. In either case, you need to figure out what exactly your goals are. And make sure that you are listing down small, achievable goals so you can see the project planning more clearly.
For example, if the project is relocating your office, then transporting the office equipment should be one of your goals. If it is to turn your office eco-friendlier, then small, definable goals like investing in recycle bins should be included in your goal list.
Once your goals are clarified and setup, the next step is to make a plan to achieve those goals. This means you need to think of each and everything you and your team has to do in order to see the goals achieved. This may range from smaller tasks like communicating and coordinating with the rest of the staff, printing out leaflets, updating the office notice boards to bigger responsibilities like coordinating with a venue owner for the project or setting up transport for the participants.
Prepare Your Venue/ Location
Is the project an indoor event? Then you do not have to worry too much about venue and facilities. Is the project an outdoor event? Then you will need a venue and other facilities. Is the project at a different office site? Then you might have to consider renting a differentbuilding and/ or temporary buildings and portable toilets to accommodate the team.
List What You Need
Once again, plan from the smallest details. From the number of printing paper, you need to the amount you need to invest in something new. This mightinclude technical equipment like microphones and projectors or the traditionalitems like pens and papers. What do you need to plan the project and what do you need on the day of the project?
Is there anything you need to rent from outside like extra chairs or tables? Is there something you need to create? Like a brochure or a report. Listing down what you need will help you to differentiate between what is easily accessible and what is not. This will also help you to find your challenges.
Prepare for Challenges
No project happens without a challenge. They may be small challenges but they are still roubles you have to face and overcome in order to meet the goals of your project. As you make your project plan and list down everything you need, you will see what are the things that can be completed easily and what are not.
In order to overcome these, always have a backup plan ready. You will never go wrong with a backup plan. Even when your project does not run smoothly as you expected, having a backup plan will help you to ensure that your goals are met without troubling or inconveniencing anyone else.
Who Do You Need?
You might be the project leader but this does not mean you have to do every single task alone. Divide the responsibilities among your team. Ask and find out what their strengths are. This will help you to divide the tasks more fittingly.
Make sure there is a way to communicate and coordinate among your team. Also think of outside people you will have to recruit or hire for the project like caterers, creative directors or technicians.
Having a structures plan will help you to each your goals more easily. Keep these tips in mind and make sure you have your plan ready.